ARTICLE IV. OFFICERS
1. Chair. The chair of Assembly meetings shall be the Dean of the College. In addition to presiding at Assembly meetings, the Dean or the Dean's designated representative shall be the official custodian of all minutes and other records of Assembly meetings.
In the absence of the Dean, the Dean's designee shall chair Assembly meetings.
2. Secretary. The Administrative Assistant to the Dean shall serve as Secretary for the Assembly.
The Secretary shall:
- Maintain an up-to-date list of the members of the Assembly;
- Record and preserve minutes of all meetings, special reports, and official actions. Typed copies of the minutes shall be preserved indefinitely. Electronic recordings, in addition to the written minutes, may be employed at the discretion of the secretary or when required by action of the Assembly. The recording shall be preserved for three years;
- Supervise the distribution of Assembly meeting announcements;
- Distribute copies of the minutes of the Assembly meetings to the head of each administrative unit, who shall make them accessible to the faculty of that unit.
3. Parliamentarian. The Associate Dean for Academic Affairs and Research shall serve as the Parliamentarian of the College and shall be available for consultation by the members of the Assembly on matters that are, or may be, before the Assembly and to chairpersons of committees elected by the Assembly. The Parliamentarian shall find his/her own replacement if he/she expects to be absent from a meeting.
