SECTION 5. General Procedures

I. Meetings

A. The FACS Staff Council will meet once every other month. The meetings will commence in June (August, October, December, February, April). The time and day of the meetings will be set in the June meeting. The meetings will be held at the various locations of the College of Family & Consumer Sciences, as determined by the Chairperson and Vice Chairperson/Secretary.

B. The FACS Staff Council will form committees as necessary.

C. Special meetings may be called in any of the following ways:

• By the Dean of the College of Family & Consumer Sciences.
• By the Chairperson.
• By majority vote of the FACS Staff Council.

D. The FACS Staff Council will prepare the agenda for each meeting. This agenda, together with pertinent information on items to be discussed by the staff members will normally be distributed to FACS Staff Council members at least two days in advance of regularly scheduled meetings. Items not on the announced agenda may be added by the members present.

E. The order of business at regular meetings of the FACS Staff Council will be as follows:

• The presentation of the minutes of the last meeting of the Council, their corrections, if any, and their adoption.
• Reports of the Chairperson
• Committee Reports, if any
• Old Business
• New Business
• Adjournment

F. A simple majority of the voting members of the FACS Staff Council will constitute a quorum. Motions may be passed by a majority of those present and voting. The FACS Staff Council may not conduct normal business if a quorum is called and found lacking.

G. A Council member who is unable to attend a meeting may appoint an alternate staff member within their unit. An alternate may enter into discussion and vote after registering with the Vice Chairperson/Secretary prior to the meeting. No person can represent more than one member at a meeting.

H. Non-members are welcome to attend all FACS Staff Council meetings. Non-members who wish to address the Council will request permission to do so from the Chairperson prior to the meeting, or during the meeting. Any Council member may move that a non-member be allowed to speak.

I. Copies of the minutes of each meeting will be available to all members and may be requested from the Office of the Dean.

II. Amendments to the Bylaws

The FACS Staff Council will have the power to amend its bylaws providing that such amendments be approved by a majority of the votes cast at two successive meetings of the Council.