Dean’s Update 11/27/18

November 27th, 2018 Contact: Linda Fox  |  706-542-4879  | More about Linda

FALL COMMENCEMENT AND FACS CONVOCATION

The university undergraduate ceremony will take place Friday, December 14 at 9:30 a.m. in Stegeman Coliseum. Commencement speaker TBA.

UGA graduate commencement https://commencement.uga.edu/undergraduate will begin at 2:00 p.m. in Stegeman Coliseum. Commencement speaker TBA.

The CLEAR BAG policy for UGA athletic events is in effect for Commencement ceremonies in Stegeman Coliseum.

Both UGA ceremonies will be broadcast live online at ctl.uga.edu/ctlcable

FACS College Convocation http://www.fcs.uga.edu/ssac/graduation will begin promptly at 12:00 noon in Mahler Hall in the Georgia Center. FACS student profiles are available for you to review on the Facebook page https://www.facebook.com/ugafacs.

In addition to registering for the UGA undergraduate ceremony, a separate registration is required for student participation in the FACS Convocation. Tickets are required and can be picked up at the Student Success and Advising Center, Room 112 Dawson Hall December 3- 7.  Each graduate who registers will receive up to four (4) tickets

Visit our website for more information: https://www.fcs.uga.edu/ssac/graduation

KUDOS: FACULTY

Congratulations to Sheri Worthy, FHCE Department Head, on being selected to participate in the Women’s Leadership Fellows Program for the 2018-2019 academic year. She is joining a class of nine faculty named https://news.uga.edu/nine-faculty-members-named-2018-2019-womens-leadership-fellows/ to this year’s class.

ANNUAL PERFORMANCE REVIEW – ALL FACULTY AND STAFF

A reminder to all faculty, staff and supervisors of the importance of planning for the annual performance reviews of all faculty and staff as well as your own. The college Policies and Procedures web site http://www.fcs.uga.edu/faculty_staff_resources/policies-and-procedures-performance-reviews contains all documents.

The Annual Performance Review of Employees in FACS guidelines http://www.fcs.uga.edu/docs/Annual_review_FACS_Final_11_17_15.pdf are posted there. Deadline for faculty for completion of Elements any additional information as requested by your department heads is Tuesday, January 15.  Deadline for completion of all classified staff performance reviews is March 31.

The UGA Elements system will be used for the submission of all activity reports.  Faculty are reminded to download and review the Elements Activity Summary (EAS) now to review and ensure that all activities for 2018 are incorporated into their Elements profile. EAS is a required report for annual performance review. The timeline for final activity report submission is Tuesday, January 15, 2019.

Please address your questions to our Elements Liaison, Assoc. Dean Patti Hunt-Hurst and/or to your Dept. Heads.

How Faculty and Staff can Prepare for the OneUSG Connect

UGA will transition to the new OneUSG Connect System in December 2018. This transition will occur on December 16, 2018. All employees—faculty, staff, graduate assistants, student workers, and part-time employees—will go to onesource.uga.edu beginning on December 16 to login to the new OneUSG Connect Employee Self Services website.

OneUSG Connect will be used to manage human resources activities and records as well as to issue payroll across the entire University System of Georgia. It is important for all faculty and staff to be aware of changes that will impact them beginning around the holiday season. The following information is intended for leaders, department heads, directors and supervisors to assist employees in preparing for the transition.

#1: Encourage faculty/staff to review the new pay dates and plan for any personal financial adjustments (e.g., automatic deductions from their bank account, due dates for personal bills, plans for holiday shopping/travel, etc.). Remind them that Academic and Monthly employees will not be paid on the last day that UGA is open prior to our Winter Holiday Break, as has been the norm. Instead, the Academic/Monthly pay date will be December 31, 2018. It will be the last business day of the month from this point going forward.

#2: Encourage faculty/staff to review the Faculty and Staff Guide for frequently asked questions and other important information. The guide includes a checklist for faculty/staff to complete in preparation for the transition. Encourage faculty/staff to print the appropriate checklist prior to December 16 so they have it readily available as a quick reference. 

#3: Encourage faculty/staff to register for training on how to use the new OneUSG Connect system. Training will continue through January. Please have faculty/staff work with their supervisor and OneSource Project Coordinator to determine the most appropriate training session to attend.

#4: Encourage faculty/staff to reach out to their Project Coordinator or Change Champion if they have questions and/or need information to be prepared.

Top 4 Things You as an Employee Should Know

#1: All employees will see changes

For example:

  • Employees will use a new Employee Self Service tool. The current UGA Employee Self-Service website will be available until July 1, 2019 to view historical information.
  • The work week will change for bi-weekly employees from Thursday – Wednesday to Sunday – Saturday. 
  • Fridays will be pay days for all bi-weekly employees beginning Jan. 4, 2019. Pay day will change from Thursday to Friday, but there also will be less time between the end of the pay period and the date employees receive their paycheck. 
  • Academic and Monthly employees will be paid on the last business day of the month. This will be true even if the last business day of the month is a UGA holiday.
  • Employees will no longer receive an email notification when their paystub is available beginning in January 2019. On your pay date, you will be able to log in to OneUSG Connect to see your paystub.
  • All employees will use the new system to request leave. All supervisors will use the new system to approve/deny leave requests.
  • Staff will retain Official UGA Job Titles (currently known as working titles) that appropriately reflect the important roles fulfilled by our staff and enable unit-level reporting needs. Job classifications will be collapsed to align with the job classification used by the University System of Georgia, providing greater flexibility and better tools for school, college, and unit leadership to recruit, retain, and promote staff.

#2: Nearly all human resources and payroll processes will change. Therefore, as a Supervisor and/or HR/Payroll Practitioner, you will see changes in the way you do your job. For example:

  • We will no longer use the Kronos/MyTime system.
  • Most leave will be initiated by the employee in the system.
  • Employees will be able to use “self-service” for certain functions, such as to update direct deposit and W-4 information.

#3: Learn about the 2018 Calendar Year-End Key Dates

  • There will be times between now and December 16, 2018 when some of the current systems will not be available for use.
  • During these time periods, manual emergency procedures are available on the OneSource website, if needed.

#4: ArchPass will be required for the new OneUSG Connect System and OneUSG Connect Benefits

  • ArchPass, UGA’s two- step login solution, will be required for the new OneUSG Connect System.
  • ArchPass will be required for the new OneUSG Connect System beginning December 16, 2018, and ArchPass will be required for OneUSG Connect Benefits beginning December 17, 2018.
  • For more  information on Archpass, visit archpass.uga.edu

As always, please email onesource@uga.edu with any questions or feedback you have.

Holiday Staff Appreciation: December 18, 2018 from 4:00-6:00 p.m.

In recognition of the contributions that our University staff make to the overall success of this institution, President Jere W. Morehead announced UGA will host a Holiday Staff Appreciation Reception on December 18, 2018 from 4:00-6:00 p.m. in Tate Grand Hall. There will be light snacks, cookie decorating, and other activities. All staff are invited and encouraged to stop by during that time. Supervisors are encouraged to allow staff members the opportunity to participate in some portion of the Holiday Staff Reception.

Additionally, staff members are invited to cheer on the Men’s Basketball Team as they take on Oakland at 7:00 p.m. on December 18, 2018. UGA Athletics has provided 2,000 complimentary tickets, which will be distributed on a first-come, first-served basis.

PERSONNEL - Welcome New FACS EMPLOYEES!

Ms. Kethia Booker Gates will join External Relations as the Development Coordinator on Monday, December 3, 2018.  Kethia was previously the Engagement and Annual Leadership Officer in the Division of Development and Alumni Relations. She will develop and implement fundraising strategies in order to maintain and increase unrestricted and targeted annual support for FACS. Kethia has an M.Ed. degree from UGA in College Student Affairs Administration, College of Education. Her contact information is kethia.gates@uga.edu, 706-542-4881 and her office is in the Dean’s Office suite.

Dr. Carla Moore, Assistant Professor, Extension Nutrition Specialist and EFNEP Coordinator has resigned her position at UGA effective December 31, 2018. Carla has made a valuable contribution to Extension through her leadership of our EFNEP program in the three years she has been at UGA. Dr. Lynn Bailey has announced the appointment of an Interim EFNEP Coordinator. Dr. Whitney Bignell, who holds four degrees from UGA, three in dietetics and Foods and Nutrition, will lead the EFNEP program from January 1st through June 2019.  A national search https://www.ugajobsearch.com/postings/34812 is currently underway with an intended start date of July 1, 2019. I understand that Whitney has already attended some EFNEP trainings and was introduced to our agents and program assistants at those trainings.  Whitney, a registered dietitian, comes to us from the Department of Health Policy and Management in the College of Public Health. Welcome!

SCHEDULE (Dean’s travel and purpose during the next two weeks):

  • Thursday, Dec.6 - 7, Savannah, development travel with Tricia White
  • Mon. and Tuesday, Dec. 10-12, Rural Stress Conference, Atlanta
  • The next Dean’s Update will be the week of Dec. 10.

Sincerely,

Linda Kirk Fox

Dean

The College of Family and Consumer Sciences at the University of Georgia embraces a commitment to diversity by modeling for the state and nation a community of individuals and programs which seek to reduce prejudice, disparities, and discrimination and build a supportive environment for all.

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