Building Emergency Action Plan

DAWSON HALL 1010

Building Emergency Action Plan

Date Last Modified: 04/26/2022

OEP Date Reviewed: 04/26/2022

NOTE: Section 8 - Specific Locations of Individuals with Disabilities, Section 12 - Location of Automatic External Defibrillator (AED) and Section 13 - Location of First Aid Kit(s) will only appear in the Table of Contents if there was information entered for these sections.

1 - BEAP Development Validation and Training
1.a - Training of Building Staff - Drills and Exercises
2 - Emergency Contact Numbers
3 - UGA Emergency Notification Methods
4 - Building Safety Team (BST)
5 - Emergency Floor Coordinator (EFC)
6 - Building Hazards/Areas of Special Concern
7 - Emergency Evacuation Instructions for People with Disabilities
9 - Fire
10 - Medical Emergencies
11 - Location of CPR/First Aid Certified Personnel in the Building
12 - Location of Automatic External Defibrillator (AED)
13 - Location of First Aid Kit(s)
14 - Tornado Watch and Warning
15 - NOAA Weather Radio Locations and Staff Assignments
16 - Student Crisis Response
17 - Hazardous Materials Spill or Release
18 - Suspicious Person/Unauthorized Person in the Building
19 - Utilities Interruption
20 - Winter Storm
21 - Suspicious Packages
22 - Bomb Threats
23 - Earthquake
24 - Civil Unrest or Disorder
25 - Active Shooter

BEAP Development Validation and Training - Section 1

Each occupied University building must have a Building Emergency Action Plan (BEAP) that prepares the building occupants for possible emergency situations. The primary Building Safety and Security Representative (BSSR), designated by a Dean, Department Head or Director in the building, should coordinate the development of the BEAP with representatives from each department located in the building. The Building Safety Team (BST) should utilize the MyBEAP plan generator system located at https://busfin3.busfin.uga.edu/OEP/prepare_login.cfm to develop their building plan(s).

Once the initial BEAP is completed by the BST, the BEAP will automatically be sent to the Office of Emergency Preparedness (OEP) for review. OEP personnel will review each BEAP and ensure that all sections have been completed in the MyBEAP generator system. OEP staff will contact the BSSRs directly with any questions or recommendations for their BEAP. Once the BSSRs receives notification from OEP that the BEAP is approved, building BSSRs and the BST should distribute the BEAP to all departments in the building through the appropriate departmental representatives on the BST. Building occupants (faculty, staff and students) should become familiar with the BEAP with a focus on specific building evacuation routes, shelter areas inside the building, outside evacuation assembly areas and identifying persons in the building with special needs who may need assistance during an emergency.

In addition, BSSRs can use customized emergency posters and/or podium cards as another resource to provide building occupants with a quick overview of the most common building emergency scenarios. The emergency posters and/or podium cards are most useful when they are posted in classrooms, offices and other high-traffic areas within each building. Once a BEAP has been completed for a building, emergency posters and podium cards are available by request from the Office of Emergency Preparedness. http://www.prepare.uga.edu/bssrs/mybeap-resource-page/

Training of Building Staff - Drills and Exercises - Section 1.a

Training is an integral part of the safety, security and emergency preparedness program for your building. It is the responsibility of each department within each building to ensure all their employees are trained on the BEAP for the building(s) they occupy. Furthermore, it is the responsibility of the building occupant to become familiar with the BEAP, to know evacuation routes and assembly areas, and to attend emergency preparedness training classes provided by their department. OEP can provide assistance in training your building staff on your BEAP as well as other homeland security, emergency planning and public safety topics.

Each building should, at a minimum, conduct one fire drill per year to test the fire alarm system and the building occupants' emergency response. Fire drills should always be coordinated with the UGA Fire Safety Office (706-369-5706) and/or with OEP to ensure that the drill is conducted safely and properly evaluated. In addition, the UGA campus participates each year in February in the statewide tornado sheltering drill. OEP encourages each campus department to participate in the tornado sheltering drill every year.

Emergency Contact Numbers - Section 2

University of Georgia Police Department: 911 or 706-542-2200
Off Campus Emergency: 911
UGA Environmental Safety Division: 706-542-5801
Office of Emergency Preparedness: 706-542-5845
UGA Facilities Management Work Order Desk: 706-542-7456
After hours, weekends or holidays: 706-542-0090
UGA Fire Safety Office (nonemergency): 706-369-5706
UGA Biosafety Office: 706-542-2697
UGA Research Safety (Chemical and Radiation): 706-542-5288
Athens-Clarke County Police Records (nonemergency): 706-613-3000
Athens-Clarke County Police 911 (nonemergency): 706-546-5900
Athens-Clarke Fire Dept. Administration: 706-613-3360
St. Mary’s Hospital: 706-389-3000
Athens Regional Medical Center: 706-475-7000
University Health Center: 706-542-1162

UGA Emergency Notification Methods - Section 3

The following methods may be used to notify the campus community of various emergencies that may impact students, staff and faculty on the University of Georgia campus.

The UGAAlert system (www.ugaalert.uga.edu) is UGA’s emergency mass notification system.
UGAAlert Desktop will scroll across computers connected to the UGA network whenever the UGAAlert system is activated.
UGA Home page – www.uga.edu
UGA has 4 outdoor warning sirens activated during tornado warnings.
UGA Cablevision emergency screen capture allows emergency messages to be flashed across university-controlled television stations.
Arch News can rapidly send email information to all faculty, staff and students.
Social media accounts include @UGAOEP, @UGAAlert, and @universityofga, plus the OEP Facebook page.
LiveSafe – the safety app used by UGA.
NOAA Weather Radio provides 24/7 all-hazard watches and warnings.

Building Safety Team (BST) - Section 4

Date Last Update: 04/26/2022

A Building Safety Team (BST) consists of representatives from each department in the building chosen by each departmental manager to participate in the development of the Building Emergency Action Plan (BEAP) for the building. Generally, the Primary Building Safety and Security Representative (BSSR) provides leadership for the BST in the development of the BEAP. Departments may have more than one representative on the BST and Backup BSSRs should serve on the BST.

Casey Crane — Floor: 2nd; Department: Deans Office; Email: Facsfmd@uga.edu; Phone: 706-410-8820
Karli Cotton — Floor: 2nd Floor; Department: Deans Office; Email: Karli.Cotton@uga.edu; Phone: 542-4879

Emergency Floor Coordinator (EFC) - Section 5

Date Last Updated: 04/26/2022

Emergency Floor Coordinators (EFC) are building personnel chosen by the Building Safety Team (BST) and/or the Building Safety and Security Representative (BSSR) to provide coordination for any type of emergency for each floor in the building. EFCs should be located on each floor and be able to quickly and safely evacuate, shelter or advise building occupants (faculty, staff and students) as to the appropriate emergency procedures during building emergencies. EFCs should have backups and should be able to quickly communicate and coordinate with one another during an emergency.

Livia Wade — Floor: 1st Floor; Department: Human Development Family Sciences; Email: lswade@uga.edu; Phone: 542-4831
Melissa McBride — Floor: 2nd Floor; Department: Housing & Consumer Economics; Email: mmcbride@uga.edu; Phone: 542-4856
Terri Puckett — Floor: 3rd Floor; Department: Textiles, Merchandising & Interiors; Email: terri.puckett@uga.edu; Phone: 542-4891

Building Hazards/Areas of Special Concern - Section 6

Date Last Updated: 01/04/2022

This section includes a listing of building hazards, areas of special concern, or unique areas that first responders may need to be aware of when responding to your building.

Specific location and type of hazards or special concerns:

Rm 104 — Chemicals, gas cylinders and biohazards
Rm 160 — Gas powered equipment (active gas lines)
Rm 167 — Chemicals and gas powered equipment
Rm 169 — Gas powered equipment
Rm 171 — Chemicals, gas cylinders, and biohazards
Rm 269 — Chemicals, gas cylinders, radioactive material, biohazards
Rm 279 — Biohazards
Rm 302 — Being emptied
Rm 360 — Chemicals, gas cylinders, and liquid nitrogen tank
Rm 365 — Chemicals and gas cylinders
Rm 367 — Chemicals and gas cylinders
Rm 371 — Chemicals and gas cylinders
Rm 372 — Chemicals and gas cylinders
Rm 380 — Chemicals and gas cylinders